Purpose: Validate and re-certify workforce access to PHI systems on a recurring basis. This module ensures that each employee, contractor, and service account retains access only to systems and data required for their current role. Reduces insider risk and supports OCR audit readiness.
Core Functions
- Automated review cycles: Quarterly, semiannual, or event-triggered (e.g., role change, termination, new system onboarding).
- Data ingestion: Pulls accounts and entitlements from EMRs, Active Directory, IdPs, and enterprise applications.
- Manager attestation workflow: Managers review and approve/revoke user access; automated reminders and escalations for overdue tasks.
- Role-mapping: Cross-references user titles to approved role-based access templates; flags exceptions or privilege drift.
Compliance & Audit Features
- Immutable audit log capturing each attestation event with reviewer identity, timestamp, and outcome.
- Exception reporting for non-responses, access mismatches, and unowned accounts.
- Evidence export aligned to HIPAA §164.308(a)(3) Workforce Security and §164.312(a) Access Control standards.
- Historical comparison between cycles to show remediation of prior exceptions.
Dashboards & Reporting
- Completion rates by department, role, or system.
- Metrics for time-to-attest, overdue items, and privilege-reduction impact.
- Heat map visualization showing systems with highest access risks.
Integration
- Connects to identity providers (Azure AD, Okta, Ping) for entitlement sync.
- API integrations with EMRs, HR systems, and ticketing tools for workflow automation.
- Feeds results to Sanction & Disciplinary Log for unresolved violations.
Value
- Compliance: Demonstrates adherence to workforce access review and least-privilege enforcement.
- Security: Detects privilege creep and inactive accounts across systems.
- Operations: Reduces manual audit preparation time and improves accountability.